The Blog

10 Checkpoints on how to Choose Your Luxury Destination Wedding Planner – PART 1 – the Skill-Oriented Approach

Wedding Tips

Wedding Planning Advice

Sharing our top picks of epic European destination wedding venues, inspirational shots from elopements, proposals, weddings and editorials we planned and designed, along with tips for couples planning their destination wedding, as well as for wedding professionals
more categories
Get inspired

Europe’s luxury destination weddings captivate countless couples with their enchanting blend of stunning landscapes, rich cultural experiences, and historical allure. However, orchestrating such an extraordinary event necessitates the expertise of a wedding planner adept at handling the unique challenges and nuances of destination weddings. Indeed, not every wedding planner possesses the skills to manage the intricacies of a luxury destination wedding.

Relying solely on Google or Bing search results for finding the perfect planner is insufficient, as these search engines primarily display results based on website optimization. To make informed and well-researched decisions when selecting your wedding planner, delve deeper into the content of their websites. Remember, one of the most cherished moments of your life hinges on this choice.

To guarantee your special day surpasses your expectations, keep the following factors in mind when choosing a luxury destination wedding planner in Europe.

1. Specialization in Luxury Destination Weddings

A wedding planner who specializes in luxury destination weddings will have the necessary connections and expertise to make your dream wedding a reality. They will have experience working with a specific group of vendors who are fluent in English, familiar with the native culture of the guests, and experienced in working with the most prestigious and historically significant venues. This expertise ensures that your wedding will stand out as a truly unique and memorable event.

2. Aesthetic Excellence and Original Concepts

Your wedding planner should excel in aesthetics and have the ability to develop original, beautiful concepts worthy of top international fashion, lifestyle and wedding magazines. They should have an eye for detail and a passion for creating unforgettable experiences that blend perfectly with the historical and cultural backdrop of your chosen European destination. By working with a planner who understands your vision and can bring it to life, you can ensure that your wedding will be a true reflection of your personal style and taste.

Not all wedding planners are also wedding designers and that is absolutely fine. However, a well-versed destination wedding planner will know exactly how to guide you on your event design journey and to identify the perfect designer who will dive into creating and flawlessly implementing a unique design concept.

3. Transparent Terms and Conditions, Contracts, and Documentation

A good planner will have transparent Terms and Conditions (GTC), well-structured contracts, and a whole set of documentation at your disposal. This will help you understand what exactly is included in your offer, what additional services or fees you should expect, how those fees are calculated, and how it all fits into the general budget. We will follow up with a separate article on contracts and additional documentation, so stay tuned to our blog.

4. Project Management Skills

A luxury destination wedding planner must be an exceptional project manager, capable of handling multimillion-euro budgets and orchestrating every detail of an event. They should have experience in negotiating contracts, securing the best deals, and managing expenses effectively to ensure your wedding stays within budget.

5. Personalized Guidance and Tailored Services

A luxury destination wedding planner should offer personalized guidance and tailored services, as there is nothing luxurious about a cookie-cutter approach or wedding packages. They should be flexible and receptive to your ideas, while also providing expert advice and recommendations to ensure your wedding is truly one-of-a-kind. By working with a planner who understands your unique needs and preferences, you can create a wedding that is a perfect reflection of your love story.

6. Comprehensive Services

Choose a wedding planner who can handle every aspect of your destination wedding, from venue and vendor selection, to planning and coordinating adjacent events, up to guest gifting and curated activities at your destination. They should have established relationships with top-notch vendors and service providers, guaranteeing the highest quality for every element of your big day. By working with a planner who can manage all the details, you can ensure that your wedding will run smoothly and be stress-free.

7. Tech Savviness and Virtual Collaboration

In today’s digital world, a luxury destination wedding planner must be tech-savvy and comfortable working in a virtual environment. They will need to collaborate with clients and vendors who are based thousands of miles away, using various communication platforms, video conferencing tools, and project management software to facilitate seamless coordination and ensure every detail is perfectly executed. This expertise in virtual collaboration is essential for a successful luxury destination wedding, as it allows the planner to effectively manage all aspects of the event, regardless of distance.

8. Testimonials and References

Request testimonials and references from previous clients to gain an unbiased perspective on their experience working with the planner. This will provide valuable insights into their professionalism, reliability, and ability to deliver on their promises. By speaking with other couples who have worked with the planner, you can gain a better understanding of their strengths and weaknesses and make a more informed decision about whether they are the right fit for your luxury destination wedding.

9. Publications in bridal and fashion magazines and blogs

A highly effective way to gauge a wedding planner’s ability to create innovative designs is by examining their publications. If their weddings and editorials are featured in prestigious blogs and magazines, it is a strong indication that their work is recognized and valued by industry experts. The most crucial aspect, however, is that you genuinely appreciate what you see in their portfolio and published articles, as it’s highly probable that your wedding will bear a resemblance to or have a similar design.

Do not take this as the only or most important decision factor! There are several blogs that offer a guaranteed number of publications to paying customers, and the fact that a planner has great artistic vision does not speak for their project management abilities.

Keep in mind that it’s best to disregard accolades such as “Best Wedding Planner of a certain Country” or “Wedding Planner of the Year.” The wedding industry currently lacks standardized criteria and an authoritative body that rates or bestows such titles. As a result, these distinctions carry little to no weight.

10. Cultural Understanding and Language Skills

Your luxury destination wedding planner should have a deep understanding of the local culture and have a least one staff member who is fluent in the local language, in addition to English. This will ensure smooth communication with vendors and service providers, avoiding misunderstandings or delays. By working with a planner who is familiar with the customs and traditions of your chosen European destination and eager to explore new venues, you can create an authentic and culturally rich wedding experience for you and your guests.

On the other hand, always look for creativity and a willingness from the planner to work at new venues, as no one has worked at them all. Those who have enough confidence in their logistics capabilities and enough creativity to try implementing innovative designs will be the ones who create masterpieces. A good planner will see an opportunity to work at a new venue as a challenge to create an extraordinary wedding.

Let’s plan your destination wedding in Europe!

We can’t wait to hear all about your vision and discuss options.

Fill out our contact form and we’ll get back to you in no time!


Let's create something spectacular together!
Your dream wedding is only a conversation away. Reach out now and
let's start turning your dreams into reality!

let's work together


Let's create something spectacular together!
Your dream wedding is only a conversation away. Reach out now and
let's start turning your dreams into reality!

let's work together